Washington Bill of Sale Template for Cars, Trucks, Trailers, and Boats
Buying or selling a vehicle in Washington? A bill of sale isn’t just paperwork – it serves as proof of ownership transfer, protecting both parties and assisting with registration and tax requirements.
Washington Bill of Sale Form
Whether you’re buying from a private seller or a dealer, this document ensures a smooth transfer of ownership and avoids disputes. Get a free Washington bill of sale today!
What is the Washington Bill of Sale For?
In private sales, a bill of sale is essential since buyers and sellers handle the paperwork themselves. It serves as legal proof, documenting key details like the sale price, date, and vehicle or vessel information.
Even when purchasing from a dealership, this document offers added protection, helping resolve disputes, clarify agreements, and serve as a backup record if issues arise later.
Get a Vehicle History Report in Washington or a Window Sticker
Before completing a purchase, wouldn’t you want to know the vehicle’s true condition? A bill of sale proves the transaction, but it won’t uncover hidden problems like theft records, ownership history, and accident records. That’s why a vehicle history report is a must.
What Details Are Included in the Vehicle History Report?
A VIN check from Detailed Vehicle History provides comprehensive insights into the vehicle. Here’s what your report will cover.
- Mileage
- Ownership History
- Sales History
- Usage History
- Accident History
- Lien & Loans
- Recalls History
- Flood Damage
- Title Brand
- Warranty Status
- Salvage Title
- Repair Cost
- Hail Damage
- Ownership Duration
- Accident History
- Maintenance Schedule
Sellers can also highlight their vehicle’s original specs with a window sticker. It details standard and optional features, packages, MSRP, safety ratings, and more.
Showcase accurate vehicle details effortlessly with our window sticker lookup tool!
What's Included in a Window Sticker?
Our window sticker lookup provides all original factory details for your vehicle.
- MSRP & Pricing
- Optional Equipment
- Warranty Details
- Engine Specs
- Exterior Features
- Color Codes
- Standard Features
- Safety Ratings
- Fuel Economy
- Interior Features
- Packages & Options
- Manufacturing Info
What Does the Bill of Sale Contain?
A properly drafted bill of sale is more than a simple agreement – it’s a detailed record of the transaction. It should include:
- Buyer and seller details – Full names and addresses
- Vehicle information – Make, model, year, VIN, and mileage
- Sale price – The agreed-upon amount
- Date of sale – The official transfer date
- Signatures – Both parties must sign to make it valid
If you’re putting together a bill of sale, including these details ensures clear proof of the sale, reducing the risk of disputes or misunderstandings.
Why You Need a Bill of Sale?
Why Sellers Need a Bill of Sale
Selling a car in Washington? The last thing you want is to be held responsible for what happens after it’s gone. A Washington bill of sale proves the sale occurred and that you’re no longer the owner. Without it, you could still receive parking tickets or toll violations tied to the vehicle.
It’s especially important if the buyer delays transferring the title. In Washington, buyers must transfer the title within 15 days to avoid late fees. A bill of sale documents the sale date, protecting you from potential legal or financial issues.
Why Buyers Need a Bill of Sale
A bill of sale isn’t just paperwork – it’s proof of ownership and protects the buyer if issues arise. If the title transfer is delayed, it confirms the vehicle legally belongs to you.
It also helps prevent disputes and may be required for registration, insurance, or resolving legal or financial concerns after the sale.
What to Check Before Buying a Car!
Buying a used car? Don’t let hidden issues ruin your deal. Problems like flood damage or odometer fraud can turn a bargain into a costly mistake. Watch for these red flags before you buy!f
Flood Damage Check
Check for past flood exposure that could lead to major mechanical failures.
Odometer Rollback Report
Verify the mileage to avoid paying more for a car with hidden wear and tear.
License Plate Lookup
See past ownership details, registration status, and any red flags with a license plate lookup.
Service Records
Review maintenance history to ensure the car has been properly cared for.
Title History Check
Confirm there are no liens, salvage titles, or undisclosed problems.
Stolen Record Check
Check for theft records and avoid stolen vehicles and legal issues.
Taking a few minutes to check a car’s history can save you from expensive issues down the road.
How to Register a Vehicle in Washington
Step 1: Gather the Required Documents
Before visiting the Washington Department of Licensing (DOL), make sure you have:
- Signed Title – The seller must properly sign it over to you.
- Valid ID – A Washington-issued driver’s license or ID.
- Proof of Insurance – Required for registration.
- VIN Inspection – Only necessary for out-of-state vehicles (can be done at the DOL or a dealership).
- Registration Fees – Costs vary based on vehicle type and location.
Step 2: Visit the DOL
Go to your nearest Washington Department of Licensing (DOL) office with all required documents.
Step 3: Register Your Car
At the DOL, complete the process by:
- Submitting your paperwork
- Paying the registration fees
- Receiving your license plates and registration sticker
Step 4: Transfer the Title
Ensure the vehicle title is officially transferred to your name. Washington law requires this to be completed within 15 days to avoid late fees.
Step 5: Keep Your Documents Safe
Once registered, store your title, registration, and license plates securely.
How to Register a Vessel in Washington
Step 1: Gather the Required Documents
To avoid delays, have the following paperwork ready:
- Bill of Sale – Proof of purchase signed by both buyer and seller.
- Boat Title – Required for vessels 16 feet or longer.
- Valid ID – A Washington-issued driver’s license or ID.
- Proof of Payment – Receipt for registration fees.
- HIN Verification – Some boats require a Hull Identification Number (HIN) check.
Step 2: Visit a Washington Boat Registration Office
Take your documents to a Washington DOL office or an authorized boat registration agent.
Step 3: Register Your Boat
Complete the registration process by:
- Submitting your paperwork
- Paying the required registration fees
- Receiving your boat registration number and decals
Step 4: Keep Your Registration Current
Boat registrations in Washington must be renewed annually, so be sure to stay up to date to avoid penalties.
Get a Vehicle Bill of Sale by State
Bill of sale requirements differ by state. Click below to get the template tailored to your state.
Frequently Asked Questions
Can you write your own bill of sale in Washington?
Yes, you can create your own bill of sale in Washington as long as it includes essential details like the buyer and seller’s names, vehicle information (make, model, year, and VIN), sale price, date of sale, and signatures.
Can you handwrite a bill of sale?
Yes, a handwritten bill of sale is acceptable in Washington, provided it includes all required information. However, a typed version is often preferred for clarity.
Can I transfer a title without a bill of sale in Washington state?
Yes, a bill of sale is not mandatory for title transfer in Washington, but it is recommended. The title, properly signed by the seller, is the primary document required for transferring ownership.
Do all bills of sale need to be notarized?
No, Washington does not require a bill of sale to be notarized for vehicle sales. However, notarization can add an extra layer of security and legitimacy to the transaction.
To transfer a car title in Virginia, you’ll need:
- The signed vehicle title
- A completed Application for Title and Registration (VSA 17A)
- A valid ID
- Proof of insurance
- Payment for title and registration fees