Rhode Island Bill of Sale Form – Download Free Template
Buying or selling a vehicle in Rhode Island? Don’t let a handshake be your only proof; get it in writing! A bill of sale isn’t just another piece of paperwork; it’s a crucial document that protects both buyers and sellers from future disputes.
What is the Rhode Island Bill of Sale For?
A Rhode Island motor vehicle bill of sale is a legal document that shows the transfer of a vehicle from one person to another. It acts as proof of the sale when dealing with the Rhode Island Division of Motor Vehicles (DMV).
Without the bill of sale, proving ownership can be difficult, especially if the seller had no legal right to sell. While Rhode Island doesn’t require a bill of sale for DMV transfers, having one provides a clear record of the sale price, purchase details, and ownership transfer. With this, you can avoid misunderstandings or legal issues.
Why do You Need a Bill of Sale in Rhode Island?
A bill of sale is a crucial document to protect the seller and buyers if (in case) any dispute rises in the future. Here’s why a bill of sale matters for both parties:
For Seller
- Proof of Ownership Transfer: Confirms that the vehicle was sold and is no longer under your name, protecting you from being held liable for what happens afterwards.
- Protection from Fines and Tickets: Prevents you from receiving unpaid parking tickets, toll violations, or other penalties linked to the car after it has been sold.
- Avoids Accident Liability: If the vehicle is involved in an accident after the sale, the bill of sale serves as proof that you were not the owner at the time.
- Defence Against Fraudulent Claims: Safeguards you if a buyer later disputes the terms of the sale or claims that the transaction was not completed properly.
- Useful Record for Future Reference: Keep a clear written record in case you need to show when and to whom the car was sold.
For Buyers
- Proof of Legal Ownership: Acts as official evidence that the vehicle now belongs to you, protecting your rights as the new owner.
- Required for Registration: The Rhode Island DMV may need this document to complete your vehicle registration and title transfer.
- Protection in Disputes: Provides a clear record of the sale in case of disagreements, missing paperwork, or questions about the transaction.
- Helpful for Tax and Insurance Purposes: The sale price and date can be used for tax reporting and when setting up or updating your insurance policy.
- Ensures a Smooth and Secure Transfer: Offers peace of mind knowing that ownership has been properly documented and legally transferred.
Types of Rhode Island Bill of Sale
In Rhode Island, there are three types of bills of sale, depending on what transaction it’s done.
Private Sale Bill of Sale
This kind of bill of sale is used when a private transaction happens between individuals, like property or watercraft.
Dealer Bill of Sale
The dealer bill of sale is used when buying a vehicle from a licensed dealership. After the sale, the buyer will need to report the odometer reading and register the vehicle on the Rhode Island DMV.
As-Is Bill of Sale
This type shows that the vehicle is sold in its current condition without any warranty. The buyer accepts full responsibility for any issues with the vehicle after the sale.
Information Included in a Rhode Island Bill of Sale
A properly completed bill of sale should include:
- Buyer and seller’s full names and addresses
- Date of sale
- Vehicle details (make, model, year, VIN)
- Sale price
- Signatures of both parties
A Step-by-Step Guide to Registering a Vehicle in Rhode Island
Once you’ve purchased a vehicle in Rhode Island, you’ll need to register it before legally driving it on the road. Here’s a simple breakdown of the process:
1. Gather the Required Documents
Make sure you have the following paperwork before heading to the DMV:
- A properly signed-over title: The seller must sign the title over to you, and any necessary notarization should be completed.
- A completed bill of sale (if applicable): While not always required, it helps establish proof of ownership.
- Proof of insurance: Rhode Island requires valid auto insurance before registering a vehicle.
- A completed registration application: You can find this form on the Rhode Island DMV website or fill it out in person.
- Payment for taxes and fees: Be prepared to pay sales tax, registration fees, and any applicable title fees.
2. Visit the Rhode Island DMV
Once your paperwork is in order:
- Head to your local Rhode Island DMV office; appointments may be required, so check ahead.
- Submit your documents for review.
- Pay the necessary fees.
- Receive your registration and license plates (or a temporary permit if plates are not immediately available).
3. Get a Vehicle Inspection (If Required)
Some vehicles, especially those newly registered in Rhode Island or older models, may require:
- VIN verification: Ensures the vehicle identification number matches the records.
- Emissions testing: Required for certain vehicles based on Rhode Island’s environmental regulations.
Rhode Island VIN Check – Verify Vehicle History Before You Buy
Plan to buy a used vehicle? Be sure to check the VIN and get the report before you decide to purchase the vehicle. Check the specifications and the records, like auction, recalls, past usage, and more.
Mileage History
Title Brand
Ownership History
Warranty Status
Sales History
Salvage Title
Usage History
Repair Cost
Auction History
Hail Damage
Ownership Duration
Recalls History
Accident History
Flood Damage
Lien & Loans
Maintenance Schedule
Get a Vehicle Bill of Sale by State
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Each state has its own requirements for an auto bill of sale. Click below to find the template for your state!
Frequently Asked Questions About the Rhode Island Bill of Sale
Do I need a bill of sale if I have the title?
Although the signed title is the main document for transferring ownership records, having a copy of the bill of sale in hand is strongly recommended. Some states might require the bill of sale to be signed by the seller and the buyer as a transaction record to protect both parties if there’s any dispute arises in the future.
Does Rhode Island require a bill of sale?
Every state in the US has its own rules. However, in Rhode Island, you must have both a bill of sale and the vehicle title. If the car, truck, or SUV was manufactured in 2001 or later, the title must be transferred to the buyer.
Does a bill of sale need to be notarized in Rhode Island?
No, the bill of sale does not necessary to be notarized in Rhode Island as long as the bill do sale is signed by both seller and buyer. However, for certain transactions, notarization may be required, especially if the sale involves an out-of-state party.
Can I create my own bill of sale?
Yes, you can create your own bill of sale through handwriting or from an online template. As long as the bill of sale includes the necessary information like the buyer’s and seller’s details and the vehicle’s details, it’s all fine.
