Virginia Bill of Sale Template for Cars, Trucks, Trailers, and Boats
Selling or buying a car in Virginia? A bill of sale is more than just paperwork—it’s solid proof of the transaction. While it may not always be needed for registration, it helps safeguard both buyers and sellers from potential legal issues.
Whether you’re purchasing from a private seller or a dealership, this document guarantees a clear transfer of ownership and well-defined terms. Get a Virginia bill of sale for free!
What is the Virginia Bill of Sale For?
In private sales, a bill of sale is important since buyers and sellers manage the paperwork themselves. It acts as legal proof of the transaction, recording important details like the sale price, date, and vehicle or vessel information.
Even when buying from a dealership, this document adds an extra layer of security, helping to settle disputes, clarify agreements, and serve as a backup record in case any issues arise later.
Get a Vehicle History Report in Virginia or a Window Sticker
Before finalizing a purchase, wouldn’t you want to know the true condition of the vehicle? While a bill of sale confirms the transaction, it won’t reveal hidden issues. That’s why checking a vehicle history report is essential.
What Details Are Included in the Vehicle History Report?
A VIN check through Detailed Vehicle History offers in-depth details about the vehicle. Here’s what your report will include.
- Mileage
- Ownership History
- Sales History
- Usage History
- Accident History
- Lien & Loans
- Recalls History
- Flood Damage
- Title Brand
- Warranty Status
- Salvage Title
- Repair Cost
- Hail Damage
- Ownership Duration
- Accident History
- Maintenance Schedule
Sellers can also showcase their vehicle’s original factory specifications and features with a window sticker. It provides details on standard and optional features, packages, MSRP, safety ratings, and more.
Easily display accurate vehicle specs to potential buyers with our window sticker lookup tool!
What's Included in a Window Sticker?
Our window sticker lookup provides all original factory details for your vehicle.
- MSRP & Pricing
- Optional Equipment
- Warranty Details
- Engine Specs
- Exterior Features
- Color Codes
- Standard Features
- Safety Ratings
- Fuel Economy
- Interior Features
- Packages & Options
- Manufacturing Info
What Does the Bill of Sale Contain?
A well-prepared bill of sale is more than just a written agreement—it’s a clear, detailed record of the transaction. It should include:
- Buyer and seller details – Full names and addresses
- Vehicle information – Make, model, year, VIN, and mileage
- Sale price – The agreed-upon amount
- Date of sale – The official transfer date
- Signatures – Required from both parties to validate the document
Including these key details provides solid proof of the transaction, helping to prevent disputes and misunderstandings.
Why You Need a Bill of Sale?
Why Sellers Need a Bill of Sale
If you’re selling a car in Virginia, the last thing you want is to be liable for what happens after it leaves your possession. A Virginia bill of sale protects you by proving the sale took place and that you’re no longer the owner. Without it, you could end up dealing with parking tickets or toll violations tied to the vehicle long after the sale.
It’s also crucial if the buyer delays transferring the title. In Virginia, buyers must complete the title transfer within 30 days to avoid late fees. A bill of sale serves as proof of the sale date, helping shield you from potential legal or financial complications.
Why Buyers Need a Bill of Sale
A bill of sale is more than just a document—it’s your proof of ownership and a safeguard if any problems arise. If there’s a delay in a title transfer, it confirms that the vehicle legally belongs to you.
It also helps prevent ownership disputes and can be essential for vehicle registration, securing insurance, or addressing any legal or financial issues after the sale.
What to Check Before Buying a Car!
Looking to buy a used car? Don’t let hidden problems catch you off guard. Issues like flood damage or odometer fraud can turn what seems like a great deal into an expensive headache. Before making a purchase, be sure to watch out for these potential red flags:
Flood Damage Check
Check for past flood exposure that could lead to major mechanical failures.
Odometer Rollback Report
Verify the mileage to avoid paying more for a car with hidden wear and tear.
License Plate Lookup
See past ownership details, registration status, and any red flags with a license plate lookup.
Service Records
Review maintenance history to ensure the car has been properly cared for.
Title History Check
Confirm there are no liens, salvage titles, or undisclosed problems.
Stolen Record Check
Check for theft records and avoid stolen vehicles and legal issues.
Spending a few minutes reviewing a car’s history can help you avoid costly problems later.
How to Register a Vehicle in Virginia – Step-by-Step Guide
Step 1: Gather the Necessary Documents
Before heading to the DMV, ensure you have the required paperwork:
- Signed Title – The seller must properly sign it over to you.
- Valid ID – A Virginia-issued driver’s license or ID.
- Proof of Insurance – Required for registration.
- VIN Inspection – Only needed for out-of-state vehicles (can be done at the DMV or a dealership).
- Registration Fees – Costs vary based on vehicle type and location.
Step 2: Visit the DMV
Go to your nearest Virginia Department of Motor Vehicles (DMV) office with all necessary documents.
Step 3: Register Your Car
Once at the DMV, complete the process by:
- Submitting your paperwork
- Paying the registration fees
Receiving your license plates and registration sticker
Step 4: Transfer the Title
Ensure the vehicle title is officially transferred to your name. This must be done within 30 days to avoid penalties.
Step 5: Keep Your Documents Secure
Once registered, store your title, registration, and license plates in a safe place.
How to Register a Vessel in Virginia – Step-by-Step Guide
Step 1: Gather the Required Documents
Having all necessary paperwork ready can prevent delays. Double-check the following:
- Bill of Sale – Proof of purchase signed by both buyer and seller.
- Boat Title – Required for vessels 14 feet or longer.
- Valid ID – A Virginia-issued driver’s license or ID.
- Proof of Payment – Receipt for registration fees.
- HIN Verification – Some boats require a Hull Identification Number (HIN) check.
Step 2: Visit a Virginia Watercraft Registration Agent
Take your documents to a Virginia DMV office or an authorized watercraft registration agent.
Step 3: Register Your Boat
Complete the registration process by:
- Submitting your paperwork
- Paying the required registration fees
- Receiving your boat registration number and decals
Step 4: Keep Your Registration Up to Date
Boat registrations in Virginia are valid for three years, so be sure to renew on time to remain compliant.
Get a Vehicle Bill of Sale by State
Auto bill of sale requirements vary by state. Click below to find the template specific to your state.
Frequently Asked Questions
Does Virginia require a bill of sale for a car?
A bill of sale is not required for private vehicle sales in Virginia, but it’s highly recommended. It serves as proof of purchase and protects both the buyer and seller in case of disputes.
Can a bill of sale be handwritten in Virginia?
Yes, a handwritten bill of sale is valid in Virginia as long as it includes essential details like the buyer and seller’s names, vehicle information, sale price, and signatures.
What to do after you buy a used car from a private seller in Virginia?
After purchasing a used car, you must transfer the title, register the vehicle, and obtain insurance. Visit a Virginia DMV office with the necessary documents to complete the process.
What documents do I need to transfer a car title in Virginia?
To transfer a car title in Virginia, you’ll need:
- The signed vehicle title
- A completed Application for Title and Registration (VSA 17A)
- A valid ID
- Proof of insurance
- Payment for title and registration fees