Utah Bill of Sale Form – Download Free Template
Buying or selling a vehicle in Utah? A bill of sale is more than just a piece of paper; it’s your safety net in case things go south. It protects both parties by outlining the terms, preventing disputes, and serving as legal proof of the transaction.Â
What is the Utah Bill of Sale?
A bill of sale serves as proof that ownership of the vehicle has legally changed hands. It typically includes:
- Buyer and seller details (names, addresses, contact info)
- Vehicle details (make, model, year, VIN)
- Sale price and date
- Any special terms or conditions
While Utah doesn’t always require a bill of sale for registration, it’s still a smart move for both parties. If a dispute arises about the transaction, like the buyer claiming they never got the car or the seller being blamed for parking tickets, it is solid evidence of the sale.
Why Do You need a Utah Bill of Sale?
In Utah, the bill of sale is an important document that protects both buyers and sellers. Here’s why a bill of sale is crucial for both sellers and buyers.
For Seller
As a seller, it’s crucial to keep records of transactions with any buyers just in case things are going south. Here’s why you need a bill of sale as a seller in Utah:
- Proof of ownership transfer: It serves as official documentation showing that the vehicle has been sold and ownership has legally changed hands.
- Liability protection: It releases the seller from responsibility for any accidents, tickets, or damages that occur after the sale.
- Record for tax purposes: The bill of sale helps confirm the sale price and date, which can be useful for reporting and tax records.
- Support for title transfer: Utah’s DMV may require a bill of sale to process the title transfer, especially when verifying the sale amount or transaction details.
For Buyers
As a buyer, it is important to have the bill of sale for these purposes:
- Proof of legal ownership: It confirms that the buyer now legally owns the vehicle and provides written evidence of the sale.
- Protection in case of disputes: The document records details like buyer and seller information, sale date, and price; helpful if ownership is ever questioned.
- Simplified registration and title transfer: A bill of sale helps the DMV process your title and registration smoothly, avoiding unnecessary delays.
- Useful for tax and value verification: It serves as proof of the vehicle’s sale price, which can be important for taxes or future resale purposes.
Different Types of Bill of Sale in Utah
Utah provides different types of bills of sale depending on the item being sold. Each form ensures that both parties have proper documentation for legal and tax purposes.
- Motor Vehicle Bill of Sale: Used for vehicles such as cars, motorcycles, and snowmobiles. Utah’s official form, TC-843, includes the Vehicle Identification Number (VIN) and odometer reading, both are needed for title and registration.
- Boat Bill of Sale: Records the sale of a boat or other watercraft. It lists details like the Hull Identification Number (HIN), make, model, and year, helping with vessel registration.
- Firearm Bill of Sale: Documents a private firearm transaction. It includes important details such as the make, model, serial number, and any accessories included in the sale.
- General Bill of Sale: Used for selling personal items like furniture, electronics, or appliances. It should clearly state the item description, condition, sale price, and date.
- Other Specific Bills of Sale: Utah also recognises specialised forms for items such as aircraft, horses, and livestock–to make sure that every transaction is recorded accordingly.
What Details Should Be Written in a Utah Bill of Sale?
Not all bills of sale are created equal. To ensure yours is legally sound, make sure it includes:
- Full names and addresses of both parties
- A detailed vehicle description (including VIN)
- The exact sale amount (to avoid tax issues)
- Date of sale and signatures of both buyer and seller
How to Register a Vehicle in Utah
To register a vehicle in Utah, complete the required Application for Utah Title (Form TC-656), provide proof of ownership and insurance, and complete any necessary inspections (VIN, emissions, or safety, depending on the county and vehicle type).Â
All documents and fees must then be submitted either at a Utah DMV office or online through the official portal.
Complete required inspections
Get a VIN inspection if needed. Depending on your county and vehicle, you may also need a safety or emissions inspection. Rebuilt, salvage, or new off-road vehicles often have additional inspection requirements.
Gather your documents
- Completed Form TC-656
- Proof of ownership (title or bill of sale)
- Proof of Utah insurance
- Out-of-state registration (if applicable)
- Valid government-issued ID
- Inspection certificates, if required
Check for appointments
Some DMV offices operate by appointment only, so visit the Utah DMV website to confirm before going.
At the DMV
- Submit your documents: Hand in the completed application and supporting paperwork to a DMV representative.
- Pay the fees: Cover the applicable registration, title, and inspection fees.
- Receive your plates: After processing, you’ll be issued your new Utah license plates and registration certificate.
Utah VIN Check: Verify Vehicle History Before You Buy
If you’re planning to buy a used vehicle in Utah, it’s important to run a VIN check and review the vehicle history report. This report helps you confirm the car’s specifications, ownership history, accident records, title status, and service or repair details before making a purchase.
Mileage History
Title Brand
Ownership History
Warranty Status
Sales History
Salvage Title
Usage History
Repair Cost
Auction History
Hail Damage
Ownership Duration
Recalls History
Accident History
Flood Damage
Lien & Loans
Maintenance Schedule
Get a Vehicle Bill of Sale by State
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Each state has its own requirements for an auto bill of sale. Click below to find the template for your state!
Frequently Asked Questions About Utah Bill of Sale
Do I Need a Bill of Sale to Register My Car in Utah?
For car registration in Utah, you will need either the signed title or a bill of sale to start the process. While the bill of sale isn’t required by law, it is strongly recommended because it is crucial for documenting the purchase price for accurate sales tax calculation.
Can I Use a Handwritten Bill of Sale?
Yes, a handwritten bill of sale is acceptable in Utah, provided it is legible, uses black or blue ink, and is signed by both parties. It must clearly include the buyer’s and seller’s contact information, a detailed description of the item, the purchase price, and the date of sale.
Is a Notary Required for a Utah Bill of Sale?
For a standard Utah bill of sale, a notary is not required; the signatures of the buyer and seller are sufficient. However, notarization is recommended for extra legal protection and is often necessary for related documents like a Power of Attorney or title release.
How Long Does a Buyer Have to Register a Vehicle in Utah?
In Utah, a buyer has 45 days from the date of purchase to register a vehicle. Buyers who are new residents, however, are allotted 60 days to complete their vehicle registration.
Does a Utah Bill of Sale Need to Be Notarised?
While a Utah bill of sale does not require notarization to be legally valid (though it adds legal protection), both the buyer and seller must sign the document. When selling a vehicle, both parties must also complete the title and odometer disclosure forms.
What are the requirements for a Utah bill of sale?
The Utah bill of sale must include the buyer and seller information, detailed information on the vehicle, the sale price, and the date of sale. Also, remember to sign the bill of sale to legitimate.
