Virginia Bill of Sale Form – Download Free Template
A bill of sale is more than just paperwork; it’s solid proof of the transaction. While it may not always be needed for registration, it helps safeguard both buyers and sellers from potential legal issues.
What is the Virginia Bill of Sale?
A Virginia Bill of Sale is a legal document that officially records the transfer of ownership for an item, such as a car, boat, or firearm, from the seller to the buyer within the state. It acts as solid proof of the purchase and clearly outlines the terms, the item’s details, and all information for both the seller and the buyer, which is key to preventing future disagreements.
Here’s why the bill of sale is an document is an important document:
- Proof of Ownership: It provides a clear, official record that confirms who owns the asset immediately after the sale is completed.
- Legal Protection: The document protects both the seller and the buyer by documenting the full transaction, preventing any future confusion or disputes about the terms.
- DMV Requirements: For vehicles, a bill of sale (like the DMV’s SUT 1 form for vehicles over five years old) may be necessary to complete the title transfer and register the vehicle with the state.
Why Do You Need a Bill of Sale in Virginia
A Virginia bill of sale protects you by proving the sale took place and that you’re no longer the owner. Without it, you could end up dealing with parking tickets or toll violations tied to the vehicle long after the sale.
For Seller
- Proof of Ownership Transfer: It serves as legal documentation of the exact date the property was sold and officially transferred out of the seller’s name.
- Release from Liability: The document helps protect the seller from being held responsible for future accidents, tickets, or crimes committed with the asset by the new owner.
- Helps with Tax Documentation: The bill of sale accurately records the final sale price, which is essential for reporting income or for any required tax purposes.
- Prevents Legal Disputes: It provides evidence of the transaction and the agreed-upon terms, protecting the seller if a disagreement about the sale arises later.
For Buyers
- Temporary Proof of Ownership: It confirms the buyer is the new legal owner, which is crucial evidence before the official title can be registered and transferred.
- Protects Against Fraud: The document verifies key information like the VIN, sale price, and seller’s identity, safeguarding the buyer from scams and misrepresentation.
- Assists with Registration and Titling: The bill of sale is often required by the Virginia DMV to complete the registration process and finalize the transfer of the title.
- Documents Sale Terms: It records the item’s condition and the agreed price, providing recourse if the seller later disputes the sale or claims the item was misrepresented.
Types of Bill of Sale in Virginia
In Virginia, the main types of bills of sale are categorized by the item being sold, such as a motor vehicle, boat, or general property. Each form legally records the transfer of ownership and requires specific details about the property, the buyer, the seller, and the terms of the sale.
Motor Vehicle Forms
- Virginia uses distinct forms depending on the age of the vehicle and the terms of the sale:
- For Vehicles Older Than 5 Years: You can use the standard Motor Vehicle Bill of Sale or the official DMV Vehicle Price Certification (Form SUT 1) to document the sale between private parties.
- For New Vehicles (5 Years Old or Newer): This requires a specific Virginia Motor Vehicle Bill of Sale for new vehicles, which is used along with the Manufacturer’s Statement of Origin (MSO).
- “As-Is” Vehicle Bill of Sale: This document includes a specific clause or section stating that the vehicle is sold without any warranty. This means the buyer accepts the vehicle’s condition exactly “as-is.”
Other Property Forms
These documents cover the sale and transfer of various other types of personal property:
- Boat Bill of Sale: A specific document used to formally record the private transfer of ownership for a vessel or boat.
- Firearm Bill of Sale: A written record used to document the transfer of a firearm between a private seller and a buyer, providing proof of the ownership change.
- General Bill of Sale: The general bill of sale is used for various types of personal property other than vehicles, boats, or firearms, such as machinery, equipment, or livestock.
What Does the Bill of Sale in Virginia Contain?
A well-prepared bill of sale is more than just a written agreement; it’s a clear, detailed record of the transaction. The Virginia bill of sale should have included this information:
- Buyer and seller details: Full names and addresses
- Vehicle information: Make, model, year, VIN, and mileage
- Sale price: The agreed-upon amount
- Date of sale: The official transfer date
- Signatures: Required from both parties to validate the document
How to Register a Vehicle in Virginia
Step 1: Gather the Necessary Documents
Before heading to the DMV, ensure you have the required paperwork:
- Signed Title – The seller must properly sign it over to you.
- Valid ID – A Virginia-issued driver’s license or ID.
- Proof of Insurance – Required for registration.
- VIN Inspection – Only needed for out-of-state vehicles (can be done at the DMV or a dealership).
- Registration Fees – Costs vary based on vehicle type and location.
Step 2: Visit the DMV
Go to your nearest Virginia Department of Motor Vehicles (DMV) office with all necessary documents.
Step 3: Register Your Car
Once at the DMV, complete the process by:
- Submitting your paperwork
- Paying the registration fees
- Receiving your license plates and registration sticker
Step 4: Transfer the Title
Ensure the vehicle title is officially transferred to your name. This must be done within 30 days to avoid penalties.
Step 5: Keep Your Documents Secure
Once registered, store your title, registration, and license plates in a safe place.
Virginia VIN Check – Verify Vehicle History Before You Buy
Plan to buy a used vehicle? Be sure to check the VIN and get the report before you decide to purchase the vehicle. Check the specifications and the records, like auction, recalls, past usage, and more.
Mileage History
Title Brand
Ownership History
Warranty Status
Sales History
Salvage Title
Usage History
Repair Cost
Auction History
Hail Damage
Ownership Duration
Recalls History
Accident History
Flood Damage
Lien & Loans
Maintenance Schedule
Get a Vehicle Bill of Sale by State
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Each state has its own requirements for an auto bill of sale. Click below to find the template for your state!
Virginia Bill of Sale FAQs
Does Virginia require a bill of sale for a car?
No, a bill of sale is not legally mandated by the Virginia DMV for private car sales, but it is strongly advised. The DMV requires proof of the purchase price, such as a bill of sale, if the vehicle is not a “gift.” Therefore, while the form itself isn’t mandatory, it is highly recommended and often necessary for tax purposes to serve as clear evidence of the sale price.
Can a bill of sale be handwritten in Virginia?
Yes, a bill of sale can be handwritten in Virginia, but it must include specific information and be signed by both the seller and the purchaser to be a valid legal document, especially for vehicle sales.
For those selling motor vehicles, the Virginia DMV also provides an official Vehicle Price Certification form (SUT 1), which can be used in place of a custom bill of sale.
What to do after you buy a used car from a private seller in Virginia?
After purchasing a used car from a private seller in Virginia, you must immediately transfer the title, secure insurance, and register the car with the Virginia DMV to establish legal ownership and avoid penalties.
To complete this process, you will need the signed-over title, a bill of sale, proof of insurance, and the completed title and registration application (Form VSA 17A). Additionally, buyers should consider a mechanic’s inspection and be prepared to pay all applicable taxes and fees.
What documents do I need to transfer a car title in Virginia?
To transfer a car title in Virginia, you’ll need:
- The signed vehicle title
- A completed Application for Title and Registration (VSA 17A)
- A valid ID
- Proof of insurance
- Payment for title and registration fees
Does a Virginia bill of sale need to be notarized?
No, a standard bill of sale does not need to be notarized, but a specific form for newer vehicles (5 years old or less) does.
If you are using the official Affidavit of Vehicle Purchase Price (Form SUT 1A) for a newer vehicle, that form must be notarized. For general sales, notarization is optional but can add an extra layer of legal protection and clarity, especially for vehicle transactions.
