Kansas Bill of Sale Form – Download Free Template

Are you buying or selling a car, trailer, or boat in Kansas? A bill of sale is an important document that helps record the transaction, ensuring both parties have a clear record. While not always required by law, having a bill of sale can help protect buyers and sellers from future disputes.

What’s the Kansas Bill of Sale?

The Kansas bill of sale is a legitimate document that records the transaction between the buyer and the seller. It records important information such as the selling price and date, the buyer’s and seller’s names, and addresses.

While a bill of sale is not always mandatory in Kansas, it is highly recommended in certain situations, such as when registering an antique or out-of-state car. It basically,

Acts as proof of ownership transfer.
Helps with title registration if the original title is incomplete.
Protects both buyer and seller in case of disputes.
Useful for tax purposes to verify the purchase amount.

Why the Kansas Bill of Sale is Needed?

For Seller

For sellers, having a bill of sale is important to ensure they are no longer responsible for the vehicle after it is sold to the buyer. The other reasons why the seller should have gotten the bill of sale are:

Proves that ownership has been legally transferred.
Helps in tax reporting and ensures the correct sale amount is recorded.
Protects the seller from any liability if the buyer is involved in an accident or commits a violation.
Assists in canceling insurance coverage after the vehicle is sold.

Once the bill of sale is signed, sellers should keep a copy for their records to avoid future legal complications.

For Buyers

Yes. Aside from the seller, buyers also need a bill of sale. This document can prevent disputes, simplify registration, and provide proof of purchase when needed.

Serves as Proof of Purchase: A bill of sale is legal proof that the buyer has legitimately purchased the vehicle, trailer, or boat. This is especially important if the title is incomplete and additional verification is required.
Helps with Vehicle Registration: Sometimes, a bill of sale is needed when registering the vehicle with the Kansas Department of Revenue. It provides additional confirmation of the transaction, ensuring all details are accurate.
Assists in Ownership Disputes: If ownership of the vehicle is ever questioned, the bill of sale helps resolve disputes by clearly outlining who bought the vehicle, when, and for how much.
Verifies Purchase Price for Taxes and Fees: Since vehicle registration fees and taxes are often based on the purchase price, having a bill of sale ensures that buyers can accurately report the sale amount to the appropriate authorities.

Different Types of Bill of Sales in Kansas

In Kansas, the type of bill of sale needed depends on what’s being sold. For vehicle transactions, the Seller’s Notification of Sale (Form TR-216) is the most important document. Sellers must submit this form to the Kansas Department of Revenue to officially report the sale and release liability.

Another form, the Bill of Sale (Form TR-312), is only required if the vehicle title does not include a space to record the purchase price.

Vehicle Bill of Sale

Seller’s Notification of Sale (TR-216): This form notifies the state that a vehicle has been sold and ensures the seller is no longer responsible for the vehicle after the sale.
Bill of Sale (TR-312): Used only when the vehicle title lacks a section to list the purchase price.

Other Types

Firearm Bill of Sale: Used to document the legal transfer of firearm ownership. It must include details such as the make, model, caliber, serial number, and sale price.
General Bill of Sale: Commonly used for private sales of personal property, livestock, or other goods. While not always required by law, it helps record the terms of the sale and protects both the buyer and seller if questions arise later.

What Should Be Written on a Kansas Bill of Sale?

The Kansas bill of sale typically includes this information on the documents to ensure everything is aligned and well-documented. Here’s what you can find on a Kansas bill of sale:

Buyer and Seller Information

The bill of sale must include buyer’s and seller’s full names, addresses, and contact details should be written on the bill of sale.

Vehicle Description

The details about the vehicle, such as the make, model, year, VIN (Vehicle Identification Number), and color, must be documented to identify it accurately.

Purchase Price

The document should state the final sale price agreed upon by both parties to clarify the transaction’s financial terms.

Date of Sale

The exact date when the ownership transfer occurs must be included to establish a legal timeline for the sale.

Signatures

The buyer and seller must sign the bill of sale to make it legally valid and confirm their agreement to the sale terms.

Important Note: A bill of sale is recommended in Kansas if the title does not have space for the purchase price, involves an antique vehicle (35+ years old), or for out-of-state vehicle registration.

How to Register a Vehicle in Kansas?

Once you purchase a car or truck, register the vehicle with the Kansas Department of Revenue before driving it. Here’s how to register the vehicle.

Obtain the Title: Ensure the seller has properly signed over the title to the new owner.
Complete the Title Application: Fill out the required title and registration forms.
Provide a Bill of Sale (If Needed): A bill of sale is recommended in some cases, such as for out-of-state vehicles.
Pay Registration Fees: The fee is based on the vehicle type and weight.
Submit Proof of Insurance: Kansas requires all vehicles to have minimum liability insurance coverage.
Receive Your Plates and Registration: The new owner will receive their license plates and registration certificate once approved.

Kansas VIN Check – Verify Vehicle History Before You Buy

Plan to buy a used vehicle? Be sure to check the VIN and get the report before you decide to purchase the vehicle. Check the specifications and the records, like ownership, auction, accident history, and the real recorded mileage.

Mileage History

Title Brand

Ownership History

Warranty Status

Sales History

Salvage Title

Usage History

Repair Cost

Auction History

Hail Damage

Ownership Duration

Recalls History

Accident History

Flood Damage

Lien & Loans

Maintenance Schedule

Get a Vehicle Bill of Sale by State

Each state has its requirements for an auto bill of sale. Click below to find the template for your state!

Frequently Asked Questions About the Kansas Bill of Sale

Does a bill of sale expire?

No, generally, a bill of sale does not expire. However, adding a date clarifies the transaction timeline and aids in dispute resolution. Documenting delivery and acceptance dates further establishes timing.

Who gets the bill of sale?

Both the buyer and the seller must keep a copy of the bill of sale. It is proof that the transaction happened and protects both people legally. For the seller, this document proves they no longer own the item, and for the buyer, it shows their ownership and the purchase terms.

The buyer needs it for registering the item, and both parties keep it for their important financial and legal records.

Can a bill of sale be typed?

Yes, a bill of sale can absolutely be typed, which is often the most straightforward method for ensuring that all necessary details are accurately included. Typed bills of sale are widely accepted, can be easily generated from online templates or software, and are valid whether signed electronically or printed for in-person signatures.

Does the Kansas bill of sale need to be notarized?

No, a bill of sale in Kansas generally doesn’t need to be notarized. Notarization is only required in certain cases, such as when releasing a lien. For vehicle sales, a notarized bill of sale isn’t necessary if the title is used for the transfer. However, a bill of sale is still required when the title doesn’t include a section to record the purchase price.

Can a bill of sale be handwritten in Kansas?

Yes, a handwritten bill of sale is acceptable in Kansas as long as it includes all required details. It must list the buyer’s and seller’s information, describe the item, state the sale terms, and be signed by both parties to be legally valid.